Jobs at Bluebarn

WE CURRENTLY HAVE 2 EMPLOYMENT OPPORTUNITIES

Business Manager

The Business Manager assists the Producing Artistic Director in the oversight and management of finances, including budget maintenance, payroll, contracts, financial reporting, audits, etc. The Business Manager is also responsible for the oversight of all contracts with vendors, unions, and employees; provides staff support as needed, and directly assists the Producing Artistic Director in special projects and tasks. The Business Manager reports directly to the Producing Artistic Director. This position will require approximately 40 hours per week. Salary range: $35K-$45K

RESPONSIBILITIES
Bookkeeping + Financial Management

  • Supports Producing Artistic Director in the preparation, adherence, and maintenance of organizational budget, financial records, financial reporting, payroll, and contracts management and payments
  • Oversees the execution of all tax documents, including W2’s, 1099s, etc., and works with the auditor to complete organizational annual audits
  • Manages internal accounting systems and payroll
  • Supports Development Director in the maintenance and reporting of donor accounts within Quickbooks, ensuring that all contributed revenue info is accurate, up-to-date, and in compliance with state and federal regulations regarding nonprofits
  • Supports Development Director in all financial aspects of grant and foundation work including building budgets and financial reporting

Account + Contract Management

  • Creates, manages, and maintains contracts for hired workers per project
  • Supports in the execution and negotiation of all contracts
  • Oversees and manages organization vendor accounts, ensuring all accounts are up-to-date, in compliance, and corresponds with vendors as needed

Staff Training + HR Support

  • Provides support and training to staff members as assigned
  • Supports the Producing Artistic Director in creating job descriptions as needed
  • Supports the Producing Artistic Director in facilitating staff evaluation protocols as needed

QUALIFICATIONS
Candidates should have the following qualifications and characteristics:

  • Bachelors degree or equivalent professional experience in accounting, finance, or related field – nonprofit financial management experience a plus.
  • Previous bookkeeping experience preferred.
  • Past experience in nonprofits, arts administration, philanthropy, event coordination, financial management, and/or related field(s) is preferred.
  • Strong data entry skills and attention to detail essential.
  • Strong leadership and team management skills.
  • Desire to support a culture of transparency, trust, accountability, teamwork, and fulfill the mission of a 501(c)(3) charitable organization.
  • Experience with contract negotiation is preferred.
  • Experience with donor management systems is a plus (Bloomerang)
  • Ability to use and manage applicable technology and database tools. (Quickbooks, Excel, etc)
  • Ability to manage multiple tasks simultaneously, to work independently and in a team.
  • Self-motivation and initiative. The ability to thrive in a small, independent entrepreneurial office environment. Resilience under pressure. A sense of humor.
  • Willingness to work evenings and weekends as necessary.

How to Apply / Contact

To apply, please email cover letter and resume to Susan Clement at sclement@bluebarn.org. No phone calls, please.

Box Office/House Manager

The Box Office/House Manager position will require approximately 20-30 hours per week, including regular weekends and evenings. Some flexibility in scheduling is needed, as some daytime hours are required in addition to a set schedule of evening and weekend hours during show runs. This position reports directly to the Producing Artistic Director.

ESSENTIAL DUTIES & RESPONSIBILITIES

Box Office & Member Management:

  • Oversee all Box Office operations – processing single, season and group ticket orders in a timely and accurate manner.
  • Establish procedures and policies that provide a consistently excellent level of service to patrons, subscribers, donors, volunteers, and patrons with special needs.
  • Manage Box Office computerized ticketing system, set up events, provide accurate reports, and maintain accurate ticketing records.
  • Create and maintain a positive, professional, user-friendly and ADA compliant box office environment.
  • Maintain season subscriber database, send out renewals, prepare monthly subscription reports
  • Greet and direct walk-in traffic. Coordinate consistent window and phone coverage during business hours with the Producing Artistic Director and/or Business Manager.

Front of House Management

  • Enforce theatre policies and procedures and implement safety/emergency procedures.
  • Schedule, train and supervise volunteer box office support staff.
  • Recruit, train, and schedule bartenders.
  • Preparing attendee lists and seating information for each performance
  • Preparing lobby and house for each performance
  • Monitoring lobby and communicating with backstage production personnel in regard to start times, delays, or seating issues
  • Resolving any customer issues at the box office
  • Checking lobby and house after each show and coordinate with Production Stage Manager on closing procedures

Financial Reporting

  • Establish and enforce box office procedures that insure financial accountability for all staff
  • Work closely with Business Manager to insure all required fiscal requirements be met for tax, auditing, patron, and internal reporting and control.
  • Create weekly, show and annual reports for settlement, fiscal control and general box office reporting
  • Complete other duties as assigned by the Producing Artistic Director and/or Business Manager.

Requirements:

  • Box Office experience preferred
  • Commitment to a high standard of customer service essential
  • Proficiency with Microsoft Word, Excel, and Eventbrite a plus.
  • Able to work a flexible schedule — weekend work and some holiday work required
  • Excellent communication and phone skills
  • Positive attitude, collaborative approach, professional, trustworthy, dependable
  • Organized and unflappable – able to easily handle several jobs simultaneously
  • Creative problem solver able to work well with minimal supervision

How to Apply / Contact
To apply, please send cover letter and resume to: Susan Clement, Artistic Producing Director, at sclement@bluebarn.org. No phone calls, please.